Requesting Meeting Space at the Forum
Third party organizations are welcome to host closed meetings only (e.g. “internal” or “by invitation only”) on Wednesday, January 31 through Saturday, February 3, 2018.
Sponsorship and/or exhibit commitment from commercial organizations is required to reserve meeting space at the official ACTRIMS venue. To request a meeting space onsite at the Hilton San Diego Bayfront, click "Request a Room" below to complete the online application by Monday, October 1, 2017. All meeting requests received by this deadline will be prioritized for assignment upon review. After this date all space will be sold on a first-come, first-served basis. Space is limited.
Meeting space assignments will be confirmed via email by ACTRIMS. At this time, the completion of a Meeting Space Reservation Agreement Form will be required. The agreement form will outline the date(s) and time(s) of the meeting room reservation as well as rental pricing, contractual terms/conditions and the cancellation policy.
The hourly rate for Non-ACTRIMS meeting room rental is $250/hour until 5pm. If room rental is required beyond 5pm, the meeting room may only be used for internal meetings so as not to compete with ACTRIMS Forum evening events. Meeting room rentals past 5pm will be considered a 24 hour hold and a flat fee of $4,000 will be charged per day.
ACTRIMS is not responsible for any additional charges (e.g., audiovisual, food and beverage, etc.) incurred as a result of this arrangement. The Industry Supporter must arrange for payment of these expenses directly with the Hilton San Diego Bayfront.
To disclose a meeting at a venue other than the Hilton San Diego Bayfront, please complete the disclosure form by Friday, January 12, 2018. Offsite activities cannot compete with the ACTRIMS Forum 2018 programming. To view the program, click here.
Refer to the Non-ACTRIMS Program Meeting Policy for more information.