Official Venue Meeting Room Request Form

Third party organizations are welcome to host closed meetings only (e.g. "internal" or "by invitation only") on Wednesday, January 31 through Saturday, February 3, 2018.

To request a meeting space onsite at the Hilton San Diego Bayfront, please complete the request form below by October 1, 2017. Space will be assigned after all requests are received and reviewed. After this date, all space will be sold on a first-come, first-served basis. 

Meeting space assignments will be confirmed via email by ACTRIMS outlining the next steps to follow. Space is limited. The hourly rate for Non-ACTRIMS meeting room rental is $250/hour until 5pm. If room rental is required beyond 5pm, the meeting room may only be used for internal meetings so as not to compete with ACTRIMS Forum evening events. Note meeting room rentals past 5pm will be considered a 24 hour hold and a flat fee of $4,000 will be charged per day. If you require a room for multiple days that are not 24 hour holds, please submit a separate form for each day. 

Please complete the form below

Name *
Address *
Meeting Start Date *
Meeting Start Date
Meeting End Date *
Meeting End Date
Meeting Start Time *
Meeting Start Time
Meeting End Time *
Meeting End Time
24-hour hold
Please select this option if you would like to reserve a room for 24 hours. Indicate the meeting start time for the start date and end time for the end date in the fields above.
Is audio visual equipment required? *